Course Notifications
Detailed list of Course-related notifications based on many trigger conditions.
(51) “A new default feedback form is available”, in a course that can be completed. The term "Default" refers to a setting within the Feedback Form.
(53) “A new event feedback for is available”, for an Event in a course.
Note: The ability to add a feedback form to event was deprecated in ILS14.(52) “A new transfer feedback form is available“, in a course that can be completed. The term "Transfer" refers to a setting within the Feedback Form.
(11) “Standard notification by changes to the start or end date of a course module“ notified active course participants when a media component has a date change.
(86) "E-signature password misuse" relates to a course security function set with meta tag 10196 that when active requires the participant to login at the end of the course with their local username and password. The notification can be configured to distribute based on exceeding incorrect attempts or time to correctly enter.
(50) "Standard notification to the exceeding deadlines of course modules" relates to scheduling of course components to be completed by a set date or x day after enrolment. This can be triggered based on x days before or after due date.
(144) "Feedback form reminder for the supervisor" relates to Effectiveness Check function where the supervisor is required to provide pre or post training feedback for their staff member; e.g. feedback on goals or if improvements are visible.
(54) "Defined period prior to final feedback submission" sends a reminder to course participants to complete a feedback form before a scheduling deadline.
(56) "Reminder: event feedback form" sends a reminder to course participants to complete an Event feedback form before or after a scheduling deadline.
Note: The ability to add a feedback form to event was deprecated in ILS14.(55) "Reminder: transfer feedback form" sends a reminder to course participants to complete a feedback form before or after a scheduling deadline. The term "Transfer" refers to a setting within the Feedback Form.
(101) "Standard notification after course enrolment" is a flexible notification typically used to remind users of their enrolment where they are yet to start (Status still "Enrolled") the course x days after enrolment.
(1) "Standard notification to former administrator" triggers for non-cancelled or concluded courses to notify the former administrator when the Course Administrator has been changed; relates to meta tag 10007.
(2) "Standard notification to new administrator" triggers for non-cancelled or concluded courses to notify the new administrator when the Course Administrator has been changed; relates to meta tag 10007.
(4) "Standard notification to new tutors" is used to alert tutors when they have been assigned to a Course via the "Tutors" tab.
(3) "Standard notification to previous tutors" is used to tutors when they have been removed from a Course via the "Tutors" tab.
(140) "Notification to administrator if participants do not fulfil prerequisites" alerts the Course Administrator if meta tag 11801 is ticked and a participant has failed to meet the Course Prerequisite x days before or after the date set in meta tag 12073. A related "Prerequisite check" meta tag 11836 can also be activated to visually aid identifying participants that do not meet prerequisites.
(139) "Notification to participants regarding the upcoming cancellation due to non-fulfilment of prerequisites" alerts the Participant if meta tag 11801 is ticked and the participant has failed to meet the Course Prerequisite x days before or after the date set in meta tag 12073.
(141) "Notification to tutors if participants do not fulfil prerequisites" alerts the Tutors if meta tag 11801 is ticked and a participant has failed to meet the Course Prerequisite x days before or after the date set in meta tag 12073. A related "Prerequisite check" meta tag 11836 can also be activated to visually aid identifying participants that do not meet prerequisites.
(142) "Notification to managers if participants do not fulfil prerequisites" alerts the managers if meta tag 11801 is ticked and a participant has failed to meet the Course Prerequisite x days before or after the date set in meta tag 12073. A related "Prerequisite check" meta tag 11836 can also be activated to visually aid identifying participants that do not meet prerequisites.
(13) "Standard notification prior to end date of a course module" is used to notify Participants of a non-completed course component x days before or after the component end date which could be via scheduling.
(12) "Standard notification prior to start date of a course module" is used to notify Participants of a non-completed course component x days before or after the component start date which could be via scheduling release.
(7) "Standard notification to participants after course end" is used to notify select Participants x days before or after the course end date which could be a fixed date (date dependent course) or a flexible date (duration of use course).
(8) "Standard notification to tutors" is used to notify Tutors x days before or after the course end date.
(102) "Notification to administrators if minimum number of participants has not yet been reached" is triggered when the number of enrolled participants is lower than the value set in meta tag 10121 x days before the course start date. This is valuable to have administrator either chase more participants or cancel the course.
(5) "Standard notification to participants" is used to notify select Participants x days before (or after) the course start date and is typically used as a reminder including specific details such as preparation or arrival instructions.
(1107) "Standard notification to participants with QR code" is used to remind Participants x days before the course start date and provide a QR code that can be scanned on arrival to the course session to track attendance.
(6) "Standard notification to tutors" is used to notify Tutors x days before (or after) the course start date and is typically used as a reminder including specific details such as preparation instructions.
(143) "Feedback notification to supervisor after submission of learner" is sent to a participant"s supervisor after the submission of a transfer feedback form and the supervisor's feedback is active. Relates to the Effectiveness Check function.
(1106) "Notification about attachment of a participant in regard to a task" is sent to Tutors with "On-the-job training" checkbox ticked when a participant uploads an attachment to an On-the-job Training Task.
(1104) "Notification about feedback from a participant in regard to a task" is sent to Tutors with "On-the-job training" checkbox ticked when a participant enters feedback to an On-the-job Training Task.
(1105) "Notification about feedback of a tutor in regard to a task" is sent to a Participant when a Tutor with "On-the-job Training" checkbox ticked provides feedback to an On-the-job Training Task.
(98) "Notification about attachment of a tutor in regard to a task" is sent to a Participant when a Tutor with "On-the-job Training" checkbox ticked uploads an attachment to an On-the-job Training Task.
(94) "Status change for a task" is a flexible notification that it can be duplicated to trigger by any desired task status change and be received by the Participant, Tutors or a Participant's Supervisor.
(93) "Status change for a training" is a flexible notification that it can be duplicated to trigger by any desired On-the-job Training (template) status change and be received by the Participant, Tutors or a Participant's Supervisor.
(10) "Standard notification by publication of course news" is used to alert course Participants and/or their Supervisor when news articles are listed against the course. To view News articles on a Course requires the "News" panel to be active in the detailed Course Room.
(9) "Standard notification on feedback forms that have not been submitted after the course has ended" serves as a reminder to Participants and/or their Supervisor x days after Course conclusion to complete an open Feedback Form.
(1001) "Changes to a non-cancelled course" is one of the most commonly used notifications as it can notify all users (Participant, Supervisor, Tutors, Admin) involved in a Course of just about any change to settings and meta tag values.
(157)”Notification to administrators if there are participants on the waiting list” serves as a reminder that the following date is approaching x days prior Start of course (date dependent courses) and minimum 1 participant is on the waiting list.
Course Specific Notifications
With "Course" Notifications these can actually be individually adapted per course in the "Course Templates" and "Courses" menus using the "Edit notifications" icon. In these menus, all course Notifications that are ticked as "Active" or "Visible for Courses and Templates" will be available for further editing or adjusting the "Active" status. Editing a course-specific Notification provides the exact same tab options as editing via the "Notifications" function. When editing the course Notification via the Course Template function the changes made to the Notifications will automatically be inherited by Courses later created from the Course Template; whereas any changes made directly via the Courses function will only be visible for the single Course.
Course notifications are just send once, even if the learner was cancelled and enrolled again, the notifications are currently not send a second time.